The Health Care Administrators Association (HCAA) is dedicated to improving the quality, sustainability, and value of self-funding and health care benefit administration. As a sponsor of HCAA, you partner with a community dedicated to advancing education, leadership, and innovation in benefit administration. Your support helps HCAA deliver high-value programming year-round while positioning your brand front-and-center with today’s self-funding leaders.
2026 Sponsorship Prospectus: Download Here
Executive Forum 2026: San Antonio, TX / February
23-25, 2026
TPA Summit 2026: Nashville, TN / July 27-29, 2026
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HCAA Sponsorship Availability
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Executive Forum 2026
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TPA Summit 2026
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Sponsorship
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Price
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# of Available spots
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# of Available spots
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Corporate Sponsor - Network Lounge
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$15,000
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3
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X
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Corporate Sponsor - Tabletop
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$13,500
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14
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X
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Conference Table Top Sponsor
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$8,500
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7
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10
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Conference Networking Lounge
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$10,000
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3
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4
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$15,000 - $10,000
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Continued Connections Reception - Exclusive
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$15,000
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1
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1
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Podium Sign - Full Conference
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$10,000
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SOLD
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SOLD
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Conference Connection (WiFi)
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$10,000
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1
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1
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Keynote Speaker Intro 1st Day
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$10,000
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1
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1
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Keynote Speaker Intro 2nd Day
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$10,000
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1
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1
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$9,000 - $7,500
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Breakfast – Upgraded
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$9,000
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2
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2
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Lunch
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$9,000
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1
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1
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Emerging Leaders Reception
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$9,000
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1
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1
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|
Welcome Reception - Libations
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$9,000
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1
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1
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|
Continued Connections Reception - Libations
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$9,000
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1
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1
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|
Barista Station (Up to 8 hours of Service)
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$9,000
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SOLD
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SOLD
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Welcome Reception – Hors D'oeuvres
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$8,500
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1
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1
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Continued Connections Reception - Hors D'oeuvres
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$8,500
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1
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1
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Conference Bag with Travel Snacks
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$8,000
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SOLD
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SOLD
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First Time Attendee Reception
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$7,500
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1
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1
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|
Breakfast - Continental
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$7,500
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1
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1
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$7,000 - $5,000
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Hotel Room Key Card
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$6,500
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SOLD
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1
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Hotel Room Drop Exclusive 1st Night
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$6,500
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1
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1
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Hotel Room Drop Exclusive 2nd Night
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$6,500
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1
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1
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Name Badge
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$6,500
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SOLD
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SOLD
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New Product Launch Announcement
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$6,000
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6
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6
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Sponsor Video Showcase
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$6,000
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5
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5
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Ballroom Entrance
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$6,000
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1
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1
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Registration Desk
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$6,000
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1
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1
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Conference Water Bottle
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$5,500
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SOLD
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SOLD
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Foyer Column Cling
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$5,500
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5
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5
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General Session
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$5,500
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7
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7
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Upgraded Snack Break
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$5,500
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1
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1
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Conference App
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$5,500
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SOLD
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1
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Connection Break
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$5,500
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1
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1
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Hydration Station
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$5,500
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1
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1
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Welcome Libation Station
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$5,500
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1
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1
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Notepad/Pen
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$5,000
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SOLD
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SOLD
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Podium Sign - First Day
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$5,000
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NA
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NA
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Podium Sign - 2nd Day
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$5,000
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NA
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NA
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$4,500 - $1000
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Stage Side Tables
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$4,000
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SOLD
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1
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Celebration Signature Drink
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$4,000
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1
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1
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Hand Sanitizers
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$3,500
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SOLD
|
1
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Sponsor Presentation Session
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$3,000
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2
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2
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Conference Pocket Guide
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$3,000
|
1
|
1
|
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Hotel Room Drop - non exclusive
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$2,500
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5
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5
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Headshot Lounge
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$2,500
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1
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1
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Floor Clings
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$2,000
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5
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5
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Microphone Sponsor
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$1,000
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3
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3
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Event sponsorships include:
- Branded on-site signage
- Inclusion in HCAA’s B2B Marketplace (if you choose to participate)
- Link from HCAA’s website to partner’s website
- Pre‑ and post‑event attendee lists (beginning 6 weeks prior to the event)
- Recognition in event promotions
Refer to the prospectus for full details.
Podcast Sponsorship: Voices of Self‑Funding
Our podcast reaches engaged listeners across the self‑funded benefits ecosystem, currently topping 24,500 downloads with new episodes every month. Episodes are available to stream and download on Healthcare NOW Radio, PodBean, and YouTube.
Packages:
- 1‑month $1,500
- 6‑months $8,500
- 12‑months $15,000
HCAA will publish at least one podcast episode per month. Any additional podcast episodes released during a sponsored month will also carry sponsor recognition.
Sponsor deliverables (typical):
- Host-read sponsor mention in each sponsored episode
- Sponsor logo and link in episode show notes
- Sponsor acknowledgement in podcast social posts and newsletter mentions
- Optional: Sponsor‑provided 15–30 second pre‑recorded spot (subject to approval)
Webinar Sponsorships
HCAA runs an ongoing educational webinar series throughout the year; sponsoring a webinar is a great way to present content and capture engaged leads. Please note that webinars must be both educational in nature and timely and relevant to HCAA members.
All content must support the mission of HCAA: To improve the quality, sustainability, and value of self-funding and health care benefit administration.
Sponsor & Present: $500 per webinar
Includes:
- Sponsor branding on the webinar landing page and on‑screen materials
- Opportunity to present (up to 45–60 minutes including Q&A)
- Attendee list (post‑event, per association policy)
To sponsor a webinar, please fill out this Content Development Submission Form and submit it to Jordan Lacer at jlacer@hcaa.org.
Ready to sponsor?
Please submit all forms and questions to Jordan Lacer at 1-888-637-1605 X104 or jlacer@hcaa.org.
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